It is the policy of the Board of Education of the Chenango Valley Central School District to make the facilities of the district available to residents and other applicable organizations so that the community as a whole may utilize and enjoy our facilities.
Use of the facilities will be in accordance with the requirements of the United States and New York State Constitution, the New York State Education Law and the rules and regulations of the Chenango Valley Central School District Board of Education including but not limited to the district’s Code of Conduct, Dignity for All Students Act, Harassment policies and adhering to our mission statement.
The rules and regulations of the Chenango Valley Central School District Board of Education are enacted to clarify:
the requirements for use of the facilities,
the facilities available,
the procedure to secure the use of facilities,
the fees required for their use, and
the responsibilities of those to whom use is granted.
The Board of Education is responsible to this community for maintaining the public schools. Part of this duty (Section 414 and 2503, sub. 6, Education Law of New York) is to govern the use of school buildings and grounds.
These regulations apply to the use of all Chenango Valley Central School District buildings and property and have their basis in state and federal law.
Facilities Available
Subject to the restrictions in this policy, district facilities are available for use by organizations or groups of residents after school hours and when not in use for school purposes, or when the school is in use for school purposes if in the opinion of the Board of Education use will not be disruptive of normal school operations.
The district also encourages the use of outdoor facilities for the enjoyment of the Chenango Valley community during such hours and under such conditions as allowed.
Indoor Facilities
Chenango Bridge Elementary School (CBE): cafeteria, classrooms, gymnasium, multi-purpose room
Middle/High School (MS/HS): auditorium, cafeteria, classrooms, gymnasium, swimming pool, weight room
Port Dickinson Elementary School (PDE): classrooms, gymnasium, multi-purpose room
Outdoor Facilities
Outdoor facilities, such as athletic fields, parking lots, concessions stand, existing in conjunction with the various buildings are available for special organizations or groups when the facilities listed above are inadequate for the type of program to be held.
The use of outdoor facilities is open to the community when not reserved by specific school and/or community groups. Groups must complete a request for outdoor facilities and follow the same application procedures outlined in the “Request for Use of Facilities Packet.”
Procedures to Secure Use of School Facilities
The Director of Athletics or Designee shall be the responsible representative of the district in all matters concerning the use of school facilities by outside organizations or groups of residents.
Appeals from rulings or decisions may be brought to the Superintendent of Schools. Denial of requests may be appealed within three (3) days of denial in writing to:
Superintendent of Schools
Chenango Valley Central School District
221 Chenango Bridge Road
Binghamton, NY 13901
Further appeal must be made within three (3) days of the Superintendent’s decision in writing to the Board of Education at the same address.
Requests should be made as early as possible and submitted in the designated format located on the district website.
Organizations wishing to hold regularly scheduled activities may submit a single master request schedule for a school year program.
Indoor facilities have limited availability from school closing in June until school opening in September for evening activities.
Requests are scheduled on a first-come, first-served basis provided school activities are not conflicting. Sunday use is normally prohibited unless approved by the Superintendent with at least one (1) month notice.
User Responsibilities
Any individual, organization, or group requesting use of facilities must meet the following conditions.
1. Supervision and Security
The permit holder must provide complete supervision and ensure:
Unauthorized personnel are not allowed access
Persons do not enter unauthorized areas
Reasonable requests of school officials and fire safety personnel are followed
Security, traffic control, and/or technical personnel may be required at the permit holder’s expense. Adult chaperones must supervise all youth activities.
2. Required Staff
At least one custodial staff member will be assigned. The cost is the responsibility of the permit holder. If staff is unavailable, the permit may be revoked.
3. Permit Holder Liability
Permit holders agree to defend, indemnify, and hold harmless the Board of Education, the district, and its employees against all claims.
Required insurance:
$1,000,000 each occurrence
$2,000,000 aggregate bodily injury
$500,000 property damage
A Certificate of Insurance must be submitted at least three (3) days prior to use.
4. Evacuation Procedures for Fire Emergencies
Pursuant to Education Law Section 807, attendees must be notified of evacuation procedures at the beginning of events. Exit procedures are posted in each room.
5. Cancellations
Cancellations require notification to the Director of Athletics and the Office of Buildings and Grounds. Failure to appear may result in custodial charges.
6. Use and Inspection of Facilities
Facilities must be inspected before use. Unsafe conditions must be reported immediately. Inspections may occur before and after events.
7. Clean-Up
Facilities must be left in the same condition as prior to use. Additional fees may apply for extraordinary cleaning.
8. Kitchen Facilities
Kitchen use requires approval. District food service personnel must operate equipment.
9. Computer Rooms
Use requires approval and may require district personnel.
10. Auditorium
Use requires approval. Custodial, security, and technical supervision may be required at additional cost.
11. Physical Education Equipment
Special equipment requires approval and trained personnel.
12. Facility Use End Time
All use shall terminate by 10:00 p.m. unless approved in advance.
Fees for Use of Facilities
Facilities Usage Fees (per request)
Auditorium: $500.00
Pool: $350.00 plus lifeguard fees
High School Gymnasium: $300.00
School Gymnasium: $200.00
Cafeteria/Cafetorium: $200.00
Kitchen: $200.00
Classroom: $100.00
Fields: $250.00
Additional hourly charges apply for custodial staff, utilities, security, technical support, and other services.
Restrictions and Rules Governing Use
District facilities may be used for social, civic, recreational, educational, or charitable purposes under conditions outlined in this policy.
Prohibited uses include:
Tobacco, vaping, alcohol, marijuana, controlled substances
Religious worship services or instruction
Bingo or games of chance
Political meetings or rallies
Use permits are non-transferable and revocable at any time.
Use of Facilities Forms (Reference Information)
The following documents are included as part of the Use of Facilities Packet:
A Certificate of Insurance must be issued by the applicant’s insurance provider and list the Chenango Valley Central School District and Board of Education as additional insureds.
These forms are reference and administrative materials and do not alter the policy requirements above.
The facilities use forms are provided as PDFs. If you need assistance accessing or completing a form, or need a form in an alternate format, please contact Brad Tomm, Director of Health, Physical Education & Athletics/Assistant Principal, at
[email protected].